navigate
Planning a wedding is one of the most exciting yet financially demanding times in a couple’s life. With so many details to consider, budgeting becomes a critical aspect of ensuring your big day goes off without a hitch. When choosing a venue in Carmel, being aware of hidden costs is crucial to avoid unexpected surprises. The expert team at 828 Planning in Carmel has crafted a list of practical tips to help you stay within budget and spot hidden costs before they catch you off guard.
Common Hidden Venue Costs Couples Overlook
Hidden costs can add up quickly, turning your dream wedding into a financial headache. Here are some common hidden venue costs that couples are often unaware of:
- Setup and Cleanup Fees: Many venues charge extra for setting up and cleaning up after your event. This fee can be a significant expense, especially if your event requires extensive setup. At BASH, set up and clean up is included when you book our 828 Planning services to provide you with a seamless experience.
- Service Charges and Gratuities: Service charges and gratuities for staff can significantly inflate your budget. These charges are often not included in the initial quote, leading to unexpected costs. BASH prides itself on transparency, ensuring all service charges are disclosed upfront.
- Overtime Costs: At many venues, if your celebration runs longer than planned, overtime fees can apply. These fees can be quite high and are typically charged by the hour. To help you plan better, BASH provides flexible packages — including 24-hour rentals — so that you have plenty of time to celebrate!
- Mandatory Vendors and In-House Requirements: Some venues require you to use their preferred vendors or in-house services, which can limit your options and increase costs. At BASH, we offer flexibility with vendor choices, allowing you to select vendors that fit your budget and vision. The only exception to this rule is our in-house beverage service, which is required to be provided through BASH due to Indiana’s alcohol laws.
Venue-Specific Add-Ons That Can Inflate Your Budget
In addition to the hidden costs mentioned above, certain venue-specific add-ons can also increase your expenses:
- Furniture Rentals: If your venue does not provide adequate furniture, you may need to rent tables, chairs, and other furnishings. This can be a substantial addition to your budget. BASH includes tables, chairs, and cocktail tables in our packages, reducing the need for additional rentals.
- Parking and Transportation: Some venues charge for parking or provide limited parking options, necessitating transportation services for guests. Ample and free parking is included at BASH, so you and your guests don’t have to worry about these costs or logistics.
- Power, Lighting, and Technology: Costs for additional power, specialized lighting, or AV equipment can add up quickly. At BASH, we have beautiful natural light, overhead lighting, and market lights. Our in-house AV equipment can be rented for an small fee, however, for weddings, your DJ will typically provide any necessary AV.
- Bar Packages and Corkage Fees: Bar packages can vary widely in cost, and some venues charge corkage fees if you bring your own alcohol. BASH Beverage prides itself on customizable bar packages designed to fit various budgets without hidden corkage fees.
Questions to Ask Your Venue Coordinator
To ensure you’re fully informed about potential hidden costs, here are some essential questions to ask your venue coordinator:
- Are there any additional fees not mentioned in the initial quote? This helps you get a complete picture of all potential costs.
- Is insurance required, and what does it cover? Understanding wedding insurance requirements can help you budget for any necessary coverage.
- Are there restrictions on noise, decor, or setup timelines? Knowing these restrictions can prevent unexpected costs related to compliance.
- Can we bring in outside vendors, and are there associated fees? Clarifying vendor policies can help you avoid extra charges.
Spotting Hidden Costs: Your Path to a Stress-Free Wedding
Hidden fees can quickly take your wedding planning from exciting to stressful. At BASH, we’re committed to making your wedding planning process as smooth as possible. Reach out to our team today for a streamlined and transparent wedding experience with no surprises, and let us help you create the day of your dreams.
